I always find it interesting when peers share their digital tool stacks.
It’s a great way to learn about new tools, get inspired by how others approach their work, and sometimes, you stumble upon that perfect tweak or addition that elevates your own workflow.
Having a good workflow and the right tools to support it is probably the main reason I’m able to keep my Webflow and content production studio running smoothly even as a team of one.
For context, this is what I worked on last week:
And these are the tools I used to stay on top of things:
Tally – I discovered Tally not so long ago while looking for a cheaper alternative to Typeform and was surprised by how good it was. It feels like a mix between Notion and Typeform, and so far, the free version has been enough for me. I used it this week to send a questionnaire to one of my clients to gather key insights for a PR piece. It’s a simple tool, but it makes data collection so much easier.
Loom - Last week, I recorded client updates, design walkthroughs, and project progress videos with Loom, which helped eliminate unnecessary meetings and kept things moving efficiently. It’s become one of my biggest time-savers!
Notion – After years of considering Notion (and a few failed attempts at using it), I finally cracked the code. I’m still learning how to use it correctly, but it’s quickly becoming part of my workflow for project management and note-taking. Last week I launched a digital resource with Notion Pages which you can find the link to in the comments.
Calendly – Last week, Calendly saved me a ton of back-and-forth when scheduling meetings with multiple people to collect material for a PR piece. It’s ideal for coordinating interviews and client calls without endless email chains.
WeTransfer – I used WeTransfer Pro to deliver photography and videography to a content retainer client. It’s my go-to platform for sending large files without fuss. Sometimes, I even use it for short-term footage storage, and it makes requesting feedback very straightforward—perfect for sharing hundreds of pictures at once.
Gumroad – This is probably one of my favorite finds of 2024. Every time I create a new digital resource, I upload it to Gumroad for people to download. I love the flexibility of setting a price or giving it away for free. It makes sharing value with others so much easier.
Figma – Last week, I used Figma for everything from prototyping to sketching and design client work. Ever since I started using it, I’ve stopped using other graphic design tools altogether because Figma covers all my needs.
Webflow – This is the bread and butter of my business. Not only do I use it for my own websites, but Webflow development is also one of my core services. Last week, I worked on a Webflow website redesign for a long-time client, making small, incremental improvements and transitioning their class naming convention to Client First. This has already made site management easier for them.
Premiere Pro – My go-to video editing tool since 2010. My workflow has become so fast after years of experience, and with the newest AI-powered additions (like improved sound editing), it’s even more efficient.
Adobe Lightroom – Love it for photo editing. Nuff said.
ChatGPT – I use AI regularly for proofreading before publishing, but also for other specific tasks through custom GPT agents I’ve created to fit my workflow. These have saved me countless hours of work and reduced the need for hiring freelancers for certain tasks, helping me keep costs down.
I’m always on the lookout for ways to refine my workflow and bring in new tools that help me stay organized and efficient. As someone who values simplicity, I aim to keep my systems as lean as possible, avoiding the clutter that can slow things down.
While this isn’t the “ultimate” tool stack, it’s my own evolving system, shaped by the projects I take on and the lessons I learn along the way.
I really hope this was helpful!
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Hey there! 👋 I'm Bea from Ilfaro Media, and I help businesses clean up their website and content strategy.
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